DATA DOCTORS

In need of Gmail storage space cleanup tips? Here are a few to get you started

Nov 27, 2021, 7:00 AM
FILE - In this Monday, Nov. 18, 2019 file photo, the logo of Google is displayed on a carpet at the...

FILE - In this Monday, Nov. 18, 2019 file photo, the logo of Google is displayed on a carpet at the entrance hall of Google France in Paris. On Thursday, Oct. 7, 2021 Ireland agreed to join an international agreement establishing a minimum corporate tax of 15% around the world, ditching the low-tax policy that has led companies like Google and Facebook to base their European operations in the country. (AP Photo/Michel Euler, File)

(AP Photo/Michel Euler, File)

Q: I’m running out of space on my free Gmail account and deleted a bunch of messages, but it didn’t seem to make much of a difference. Help!

A: Despite Gmail’s generous 15 GB of free storage, it can fill up quickly without regular maintenance.

If you haven’t done much in the past to keep the clutter from building up, there are a number of places where you can free up valuable storage space.

To see how much space you are using, scroll to the bottom of the list of messages in your Inbox and look in the right portion of the section.

The graph and numbers will give you a quick picture of your current status and will help you see which of the following frees up the most space.

Trash

The Trash folder is designed to automatically delete items that are more than 30 days old, but if you recently went on a mass deletion binge and didn’t see much space free up, it’s probably still sitting in the Trash Folder.

At the top of the folder, there will be an option to ‘Empty Trash now’ in blue, which will free up the space being taken by the items you thought you got rid of.

Categories

Gmail uses an automatic organizing process that sorts incoming messages into categories:

  • Primary: Emails from people you know (and messages that don’t appear in other tabs)
  • Social: Messages from social networks and media-sharing sites
  • Promotions: Deals, offers, newsletters and other “call to action” emails
  • Updates: Notifications, confirmations, receipts, bills and statements
  • Forums: Messages from online groups, discussion boards and mailing lists

I’d start with the ‘Social’ category, which is essentially notifications, and items related to your social media accounts, that for most can be deleted en masse.

To do this, click on the blank square above the word ‘Primary’ which will put a checkmark in every message on the current screen.  If there are more messages than what will fit on your first screen, the option to ‘Select All XXX conversations in Social’ will appear in blue at the top.

This will select every message in the Social category, which can be deleted at once by clicking on the Trash icon at the top.

Warning! Make sure that there are no important messages in the Social category and that you double-check to make sure you are in the ‘Social’ folder.  If you’re not paying attention, you may accidentally delete messages from the wrong category.

If there are a large number of messages to be deleted, be patient as it can take some time to complete.

You can likely do the same with the Promotions and Forums categories but I’d be careful with ‘Updates’ as it’s more likely to contain items that you want to keep.

Finding Large Messages

The quickest way to selectively delete large messages is by clicking on the slider controls icon in the right side of the ‘Search mail’ box.

This is where you can filter your messages by those that have attachments, are larger than a specific size or by any of the parameters in the search option page.

No matter which approach you take, don’t forget to go to the Trash folder afterwards to ‘Empty Trash now’ in order to free up the space.

We want to hear from you.

Have a story idea or tip? Pass it along to the KTAR News team here.

Data Doctors

(Pixabay Photo)...
Data Doctors

When shopping for a Wi-Fi router, here’s what to consider

When shopping for a new Wi-Fi router, here are a few things to consider and look for.
4 days ago
(Pexels Photo)...
Ken Colburn, Data Doctors

How to maximize accuracy, experience with dropped pins on Google Maps

Here are a few tips for maximizing your experience and accuracy with dropped pins on Google Maps in any part of the world.
11 days ago
(Pexels Photo)...
Ken Colburn, Data Doctors

Here are tips for switching your email from Cox to Gmail

If you're a user interested in switching your email from Cox to Gmail, here are a few tips to make the conversion easy and organized.
18 days ago
(Pixabay Photo)...
Ken Colburn, Data Doctors

What you need to know about the upcoming 3G shutdown

It’s hard to remember what a game changer 3G was when it first rolled out in the early 2000s, but all of the major carriers plan on shutting down those networks in 2022.
25 days ago
(Pexels Photo)...
Ken Colburn, Data Doctors

Comparing private search engines and understanding its benefits

Google’s search engine is considered the most powerful but the trade-off is that you give up privacy through their expansive tracking technologies. If you want to avoid the tracking but still get excellent search results, a private search engine does just that.
1 month ago
(Pexels Photo)...
Data Doctors

The Log4j threat: What everyone should do

In what is considered one of the most widespread and dangerous vulnerabilities to be discovered in a very long time, the Log4j problem is going to be a threat that will likely linger for a long time -- here's what you can do.
1 month ago

Sponsored Articles

...
Day & Night Air Conditioning, Heating and Plumbing

HVAC upkeep in Arizona saves money, keeps families prepared in the long run

Does your air conditioner make weird noises or a burning smell when it starts? If so, you may be due for an AC unit replacement.
...
Arizona State University

This is the best year to get your MBA

Getting a master’s degree is a major commitment of time, energy, and money, so returning to school — even if you’re thinking about a part-time program that allows you to keep working — is one of the biggest decisions of your career.
GLENDALE, AZ - DECEMBER 27: Wide receivers John Brown #12 and Larry Fitzgerald #11 of the Arizona C...
Arizona Department of Gaming

The most memorable games in Arizona sports history every fan needs to know

Sports teams in Arizona have seen their fair share of instant classic games, but there's a few that every fan needs to know.
In need of Gmail storage space cleanup tips? Here are a few to get you started